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PRIVACY POLICY

Last modified: 06th May 2016

Welcome to Ruby Datum, a service provided by Ruby Datum Trading Limited ("Ruby Datum", "we", "our" or "us"). We are registered in England and Wales under company number 10106562 and we have our registered office at Ashford House Grenadier Road, Exeter, EX1 3LH, United Kingdom. 

This privacy policy sets out the terms between you and us under which you may use rubydatum.co.uk / rubydatum.com (the "Website"), whether accessed by your computer or any device.

IMPORTANT NOTICE:

PLEASE READ THESE TERMS CAREFULLY BEFORE YOU START TO USE OUR WEBSITE, AS THESE WILL APPLY TO YOUR USE OF THE WEBSITE.

BY USING ANY OF OUR WEBSITE (INCLUDING PROVIDING US WITH YOUR INFORMATION), YOU CONFIRM THAT YOU ACCEPT THIS PRIVACY POLICY AND YOU AGREE TO COMPY WITH IT.

IF YOU DO NOT AGREE TO THIS PRIVACY POLICY, YOU MUST NOT USE OUR SERVICES AND YOU MUST NOT PROVIDE US WITH ANY OF YOUR INFORMATION (AND CEASE USING OUR WEBSITE).

Ruby Datum are committed to protecting and respecting your privacy.

1. OTHER APPLICABLE TERMS

1.1. This Privacy Policy is supplemental and may refer to the following additional terms, which also apply to your use of our Website:

1.1.1. Our Terms of Use [insert as link to Website's terms of use], which sets out the terms on which you use our Services. When using our Services you must comply with the Terms of Use.

1.1.2. Our Cookie Policy, which sets out information about the cookies on our Website and used in our provision of the Services.

2. GENERAL

2.1. This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you for contact and subscription purposes will be processed by us.

2.2. Our nominated representative for the purpose of the Data Protection Act 1998 (the "Act") is Tom Godwin (Operations Director), and can be contacted via email tom@rubydatum.com.

3. INFORMATION WE MAY COLLECT FROM YOU

3.1. We may collect and process the following data about you.

3.1.1. Information that you provide to us by filling in forms on or via our Website. This includes information provided at the time of requesting products, services or information from us;

3.1.2. Information that you provide to us when you write to us (including by email);

3.1.3. Information that you provide to us when we speak to you by telephone. We may make and keep a record of the information you share with us;

3.1.4. Details of transactions you carry out through our Website including the fulfilment of your orders;

3.1.5. Details of your visits to our Website including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access; or

3.1.6. Information obtained by us from third parties in accordance with the Act.

4. IP ADDRESSES

4.1. We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical (non-personal) data about a user's browsing actions and patterns.

5. COOKIES

5.1. Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our services. For information on cookies and the purposes for which we use them see our Cookie policy.

6. USES MADE OF THE INFORMATION

6.1. Information you give to us. We may use this information to:

6.1.1. contact you regarding your interest in gaining more information or purchasing our services;

6.1.2. provide you with information about any goods and services we offer that are similar to those that you have already purchased or enquired about;

6.1.3. notify you about changes to our services if you are subscribed or to provide you with our newsletter or product information;

6.1.4. ensure that content from our services and Website is presented in the most effective manner for you and for your computer or devices.

6.2. Information we collect about you. We may use this information:

6.2.1. to administer our services and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

6.2.2. to improve our Website to ensure that content is presented in the most effective manner for you and for your computer or devices;

6.2.3. as part of our efforts to keep our Website (and associated services) safe and secure;

6.2.4. to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you; or

6.2.5. to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.

6.3. Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may us this information and the combined information for the purposes set out above (depending on the types of information we receive).

7. DISCLOSURE OF YOUR INFORMATION

7.1. We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

8. YOUR PERSONAL DATA

8.1. We will store your personal data within the EEA.

8.2. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

8.3. All information you provide to us is stored on our secure servers.

8.4. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk.

9. YOUR RIGHTS

9.1. You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the contact form(s) we use to collect your data. You can also exercise the right at any time by contacting us at legal@rubydatum.com.

9.2. Our Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates (including our other websites). If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

10. ACCESS TO INFORMATION

10.1. The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

11. CHANGES TO OUR PRIVACY POLICY

11.1. Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.

12. CONTACT

12.1. Questions, comments and requests regarding this privacy policy or the Act are welcomed and should be addressed to legal@rubydatum.com.